So, sending a reference for a simple book such as
%A David Zeitlyn %D 1994 %T Sua in Somie. Mambila Traditional Religion %B Collectanea Instituti Anthropos %I Academia Verlag %C Sankt Augustin %K mambilaand perhaps a journal article
%A David Zeitlyn %D 1993 %T Spiders in and out of Court or łthe long legs of the law.˛ Styles of spider d ivination in their sociological contexts. %J Africa %V 63 %N 2 %P 219-240allows the programs to undertake the formating automatically (as well as searching easily) to produce:
Zeitlyn, D. 1993. Spiders in and out of Court or
"the long legs of the law." Styles of spider divination in their sociological
contexts. Africa 63(2), 219-240.
Zeitlyn, D. 1994. Sua in Somie. Mambila Traditional Religion (Collectanea Instituti Anthropos 41). Sankt Augustin: Academia Verlag.
%A Author's name (repeat for mulitple authors) %Q Corporate or Foreign Author (which is not to be reversed when printed, e.g. 'Eurotra Essex Group') %T Title of article or book %D Date of publication (just the year) %J Name of Journal containing article [gets italic] %V Volume number of Journal or of a book in a series [gets printed after 'vol.'] %N Number within volume [gets printed after 'no.'] %P Page number(s) [gets printed after 'pp.'] %I Issuer (publisher, or awarding institution for thesis, etc.) %C City (place of publication) %E Editor of book containing article referenced [gets preceded by 'ed.'] %B Name of Book containing article [gets italic face] %S Series title %R Use for Report number, 'unpublished MSc Thesis' or 'Ms' %O Other commentary [printed after final full stop at end of reference]: e.g. 'Cited in Chomsky 1957', 'Also appears as Report CC983', full date (day and month, etc.) %K Keywords: words which are not part of the title, etc. to use in locating reference [not printed] %X Abstract - this is printed by roffbib, (unless -x option) ignored by refer.
1. Books: use author (A, or Q), title (T), publisher (I), date (D), city (C). Possibly also (S)eries, (V)olume and (O)ther fields. [QATSVPICDO]
%A Noam Chomsky %T Topics in the Theory of Generative Grammar %C The Hague %I Mouton %D 1966 %S Janua Linguarum %V 56 %O (Text of four lectures delivered at the 1964 LSA, Indiana University)
1a. If the book is a collection of articles (i.e. the 'author' is just the editor), treat it as a book, but put ', ed.', or ', eds.' after the last editor:
%A Margret King, ed. %T Machine Translation Today %S Edinburgh Information Technology Series %V 2 %I Edinburgh University Press %C Edinburgh (etc)
2. Journal articles. Use the (A)uthor (or Q), (T)itle, (D)ate, (J)ournal, (V)olume, (N)umber, (P)age, and possi- bly (O)ther fields. The I, and C fields are also possi- ble. [QATJVNPICDO]
%A Jose Borges Neto %T Syncategorematic Words Again %J Linguistic Inquiry %V 16 %N 1 %P 151-2 %D 1985
2a. Articles in conference proceedings. Treat as though it were a journal article, with the full name of the conference as the journal name (%J), and full location in the (C)ity field. [QATJVNPICDO]
%T Semantic Cooccurrence Networks %A Dan W. Higinbotham %D 1990 %J Third International Conference on Theoretical and Methodological Issues in Machine Translation 11-13 June 1990 %C Linguistics Research Center, Austin, Texas %O (Page numbers not integrated)
3. Article in book. Author of article in A field, title of article in (T)itle field, name of book in (B)ook field, and editor(s) of book in (E) field(s) (nb. no 'ed(s)' or anything), (P)age numbers, (S)eries and (V)olume also possible. [QATBESVPICDO]
%A M. King %A S. Pershke %T EUROTRA %B Machine Translation Today %E Margaret King %I Edinburgh University Press %S Edinburgh Information Technology Series %V 2
4. PhD Theses: treat as books, with 'unpublished PhD Thesis' and the awarding institution in the (I)ssuer field:
%A Louisa Sadler %T Welsh Syntax %I Unpublished PhD Thesis, Department of Language and Linguistics, University of Essex (etc).
5. Technical Reports: use (R)eport for report number, and (I)ssuer for the institution. [QATRGPICDO]
%A Dan Rougold-Plonker %T Something Fishy about Semantic Nets %R Eurotra Internal Memorandum ET-IM 000 %I Department of Language and Linguistics, University of Essex 6. MSc/MA Theses and Manuscripts: treat as Reports, with 'unpublished MSc Thesis' or 'Ms' in with the (R)eport field, (I)ssuer is the awarding institution, or author's home institution.%A Dan Rougold-Plonker %T How not to do a PhD Thesis %R Ms. %D no date %I Dept. of Language and Linguistics, University of Essex %A Dan Rougold-Plonker %T The Truth about Syntax %R unpublished MA Thesis %I Deptartment of Language and Linguistics, University of Essex
If the printing programs cannot make something fit one of the above categories (e.g. because they lack an Issuer field) the entry will get printed with the (T)itle in italic, and fields in the order [QATSVPCDO].
Other examplesHere %Q is used for the author, because we want it to appear as is (rather than reversed). The blank %R field is also significant, because it tells the printing com- mands that this is a report, rather than a book, so the title is put in "'s, rather than in italics.%Q Essex Eurotra Group %T Plan of Campaign for 1990-92 %R %D no date %I Department of Language and Linguistics, University of Essex
This next example shows how to do the abstract: It also shows exten- sive use of the %O (Other) field.%A Steven Krauwer %A Bente Maegaard %A Sergei Pershke %A Jeanette Pugh %T Proposal for an overall plan concerning the content of the Transition Programme ('the programme concerning the preparation of the development of an operational EUROTRA system') %O (Reference cgc-12/244/90, 13 Jun 1990; Also appeared as: 'Revision of 1991-92 paper Kom 223332 (part1) Kom223938 (part2)') %D 1990 %K KMPP 30% %X This is the best overview of 1990-92: describes content of 30%, 40% and other areas of activity; sets out the details of the various areas in which proposals are to be invited. It is an update of several earlier papers by the same authors.
There are a number of other fields possible, but I suggest we should not typically bother with them:%L Label field used by -k option of refer: you could use this in case you always wanted a special label %G Government order number (gets put in brackets if it appears with some other kinds of field) %Z ignored by refer %W Where the item can be found (e.g. project library or university library classmark) %Y (ignored by refer) %H Header commentary, printed before reference (could be used instead of a 'label') %M Bell Labs Memorandum (undefined: do not use) %F Footnote number or label (supplied by refer: do not use)